In July 2022, New York implemented an Interest Assessment Surcharge (IAS) to pay the interest for their Federal loan, which covered unemployment claims partially due to the COVID-19 pandemic. By law, employers doing business in New York are required to make annual IAS payments until the interest has been paid in full. 

The current 2022 IAS rate is 0.23%, which Wrapbook will add to its New York State Unemployment Insurance Tax rate as of October 1, 2022, and cap at the state’s maximum wage base annually.

For more information, read the announcement from the New York Department of Labor.

Questions? Reach out any time to support@wrapbook.com

It's now easier than ever to create a project in Wrapbook with multiple shoot locations. 

When creating a new project, simply add all locations where work will be completed for your project under Work Locations. 

Once you begin adding workers to your project, you'll be asked to designate each worker's Work Location(s). The locations selected will be used to tax and run payroll appropriately. 

Questions? Reach out to us any time at support@wrapbook.com. 

You can now create and apply taxable COVID Stipends for workers in bulk. To add a COVID Stipend, select View Expenses or Accounts Payable from any active project and then select Add Item. Next, Select COVID Stipend, input the necessary fields, and select the workers who should receive the allowance. 

Worker Experience

Workers can now create a COVID Stipend by selecting COVID Stipend when submitting an Expense from their Wrapbook account.      

Large crew? No problem. You can now add expenses and reimbursements in bulk in a few quick clicks. 

To add a new expense, select View Expenses or Accounts Payable from any active project and then select Add item. Select the expense type you'd like to add, input the necessary fields, and select the workers who should receive the expense allowance.

Data is power. But most production companies still rely on a paymaster to provide the reports necessary to effectively manage their jobs. 

With Wrapbook, you now have on-demand access to the data you need to understand payroll expenses, answer questions and report to stakeholders, in real time. 

You can now view and export the following reports for any payroll batch, at any time: 

• Invoice Fee Summary: A summary view of the total employer cost for a specific payroll. 
• Employer Cost Report: A breakdown of costs to the employer per worker, including wages, taxes, and fringes. Also known as a Fringe Recap Report. 
• Cost Code Report: A view of the employer costs per worker, grouped by cost code (also known as line number). 
• Payment Register Report: A list of the checks and direct deposits made to workers in a particular payroll, with corresponding wages, deductions made, and net pay.
• Payroll Register Report: A detailed view of payment information for each worker, including wages, and deductions made from the worker’s paycheck.

From any Wrapbook project, select Run Payroll and then select the payroll batch in question. Reports are located on the bottom left next to the payroll summary. 

Questions? Reach out to us any time at support@wrapbook.com. 

Wrapbook now provides support for Ohio-based projects with automated tax and withholding calculations, and Ohio-specific startwork (see: Ohio Employee Withholding Certificate). 

Questions? Reach out any time to support@wrapbook.com 

Busy inbox? You can now customize your Wrapbook notifications for better control over which notifications you would like to receive. 

To update your notification preferences, select Account Details > Notification Settings (or simply select Notification Settings from profile drop-down menu).

Questions? Reach out to us any time at support@wrapbook.com. 

We recently changed insurance carriers from Vensure to StarStone to better service Wrapbook and our clients. Therefore there are new procedures when submitting a claim or reporting an injury. 

To learn more about the new claims process, download our Workers’ Compensation Guide here.

In the event of an injury, please email workcompclaims@wrapbook.com to receive the proper forms for your needs.

Wrapbook is focused on providing you with secure, compliant payroll solutions that simplify the complexity of entertainment payroll. As part of our continual investment in compliance, you will soon see several improvements to project setup and worker onboarding that make compliance easier downstream.

For example, new minimum wage guardrails now warn you when the entered rate for an employee is below federal or state minimum wage based on your project’s location. You’ll also be prompted to enter your Workers’ Start and End Dates and we will be wrapping old projects where there was no activity for the last 90 days.

When creating a new project, you’ll soon be required to designate a Regular Pay Period. The Regular Pay Period you select for a project will then automatically display on Wage Theft Prevention Act (WTPA) startwork templates for you to use in Wrapbook.

To learn more about compliance at Wrapbook, click here. 

Questions or concerns? Reach out to us any time at support@wrapbook.com. 

FAQs about Regular Pay Periods

• What is a regular pay period? A regular pay period is a recurring period where a Worker’s hours are recorded and paid for. Various states, including New York and California, require a regular pay period to be defined and communicated to workers at the time of hire.
• What if my project location does not require a regular pay period? In rare instances where a regular pay period is not required, please select “Not Required” from the Regular Pay Period drop-down menu. To find out if your location requires a regular pay period, please reference the Department of Labor State Payday Requirements. 
• Does Wrapbook enforce regular pay periods? No, Wrapbook does not currently audit or enforce these pay periods within our product. Companies are expected to submit payroll based on the pay period they designate. 
• What will Wrapbook use this information for? We will use this information to populate required legal documents, disclosures, and templates related to worker onboarding and employment. 
• What if my job is only a few days in length? For certain states, like New York and California, you may still be required to designate a regular pay period and pay your workers following that pay schedule. For example, for a job in California, if a worker only works on March 1 and you designate a bi-weekly pay period, the expectation is that worker will be paid on the schedule for the bi-weekly pay period that includes March 1. 
• What if I cannot meet the minimum regular pay period for my project? You will be required to enter a minimum regular pay period on our platform unless you determine it is not required in your project location. While we do not audit your compliance today, we encourage and expect you to follow your designated pay period. 

FAQs about Worker End Dates

1. What is a Worker End Date? A Worker’s End Date is the last day that the worker will perform work for you on the project. The Worker may still work for you on other projects in Wrapbook. You can still pay Workers on this project after their Worker End Date.
2. Can I still pay a Worker if it’s after their End Date? Yes, you can run payroll and pay a Worker after their End Date for work done on or before that End Date.
3. Can a Worker log time for work performed after their End Date?  In order to do so, please update your Worker’s End Date so it falls on or after any dates during which that Worker will need to log time.
4. Why can’t I select a Worker End Date farther into the future? The latest Worker End Date you can select is the Project End Date. If you plan to have work done after your Project End Date, please extend your Project End Date in your Project Settings.
5. What if my project changes and I need to change my worker’s End Date? You can go into any Worker profile (from the Project > People > View > Job Details > Change Worker End Date.)
6. What are you enforcing based on the Worker End Date? As we continue to invest in making compliance simple and straightforward for our customers, we may use this input to offer you helpful features such as only allowing a Worker’s hours to be logged within their start and end dates and other features like notifications and reminders in the future.
7. What if I don’t know my Worker’s End Date? By default, Worker End Dates will be set as the Project End Date. You can update your Worker’s End Date later on as well.

Two settings are now available to help ensure line numbers are entered prior to a payable being approved. These settings can be used together, or independently, to provide greater control and accuracy over payables. 

First, in Company Settings, you’ll now see an option for Accounting Settings. Select Yes to require line numbers to be entered prior to a payable being approved. (Note: This setting will be set to No by default.)  

Second, when creating a New Project, you’ll see an option to select the Project Chart. Select Yes to only allow AICP line numbers to be entered on timecards and expenses. (Note: This setting will be set to No by default.)

Questions? We'd love to chat. Reach out to us any time at support@wrapbook.com.