Wrapbook is focused on providing you with secure, compliant payroll solutions that simplify the complexity of entertainment payroll. As part of our continual investment in compliance, you will soon see several improvements to project setup and worker onboarding that make compliance easier downstream.

For example, new minimum wage guardrails now warn you when the entered rate for an employee is below federal or state minimum wage based on your project’s location. You’ll also be prompted to enter your Workers’ Start and End Dates and we will be wrapping old projects where there was no activity for the last 90 days.

When creating a new project, you’ll soon be required to designate a Regular Pay Period. The Regular Pay Period you select for a project will then automatically display on Wage Theft Prevention Act (WTPA) startwork templates for you to use in Wrapbook.

To learn more about compliance at Wrapbook, click here. 

Questions or concerns? Reach out to us any time at support@wrapbook.com. 

FAQs about Regular Pay Periods

• What is a regular pay period? A regular pay period is a recurring period where a Worker’s hours are recorded and paid for. Various states, including New York and California, require a regular pay period to be defined and communicated to workers at the time of hire.
• What if my project location does not require a regular pay period? In rare instances where a regular pay period is not required, please select “Not Required” from the Regular Pay Period drop-down menu. To find out if your location requires a regular pay period, please reference the Department of Labor State Payday Requirements. 
• Does Wrapbook enforce regular pay periods? No, Wrapbook does not currently audit or enforce these pay periods within our product. Companies are expected to submit payroll based on the pay period they designate. 
• What will Wrapbook use this information for? We will use this information to populate required legal documents, disclosures, and templates related to worker onboarding and employment. 
• What if my job is only a few days in length? For certain states, like New York and California, you may still be required to designate a regular pay period and pay your workers following that pay schedule. For example, for a job in California, if a worker only works on March 1 and you designate a bi-weekly pay period, the expectation is that worker will be paid on the schedule for the bi-weekly pay period that includes March 1. 
• What if I cannot meet the minimum regular pay period for my project? You will be required to enter a minimum regular pay period on our platform unless you determine it is not required in your project location. While we do not audit your compliance today, we encourage and expect you to follow your designated pay period. 

FAQs about Worker End Dates

1. What is a Worker End Date? A Worker’s End Date is the last day that the worker will perform work for you on the project. The Worker may still work for you on other projects in Wrapbook. You can still pay Workers on this project after their Worker End Date.
2. Can I still pay a Worker if it’s after their End Date? Yes, you can run payroll and pay a Worker after their End Date for work done on or before that End Date.
3. Can a Worker log time for work performed after their End Date?  In order to do so, please update your Worker’s End Date so it falls on or after any dates during which that Worker will need to log time.
4. Why can’t I select a Worker End Date farther into the future? The latest Worker End Date you can select is the Project End Date. If you plan to have work done after your Project End Date, please extend your Project End Date in your Project Settings.
5. What if my project changes and I need to change my worker’s End Date? You can go into any Worker profile (from the Project > People > View > Job Details > Change Worker End Date.)
6. What are you enforcing based on the Worker End Date? As we continue to invest in making compliance simple and straightforward for our customers, we may use this input to offer you helpful features such as only allowing a Worker’s hours to be logged within their start and end dates and other features like notifications and reminders in the future.
7. What if I don’t know my Worker’s End Date? By default, Worker End Dates will be set as the Project End Date. You can update your Worker’s End Date later on as well.

Two settings are now available to help ensure line numbers are entered prior to a payable being approved. These settings can be used together, or independently, to provide greater control and accuracy over payables. 

First, in Company Settings, you’ll now see an option for Accounting Settings. Select Yes to require line numbers to be entered prior to a payable being approved. (Note: This setting will be set to No by default.)  

Second, when creating a New Project, you’ll see an option to select the Project Chart. Select Yes to only allow AICP line numbers to be entered on timecards and expenses. (Note: This setting will be set to No by default.)

Questions? We'd love to chat. Reach out to us any time at support@wrapbook.com. 

Hiring a SAG actor? You no longer need to manually configure time increments and meal penalties when creating a new project. You can now classify each SAG worker as either Schedule A or Schedule X when adding them to a Wrapbook project. Hours, overtime, and meal penalties will be automatically calculated based on the Job Title selected.

To add a SAG worker, simply select “Schedule A (Daily Performer)” or “Schedule X (Background Performer)” from the Job Title dropdown menu. 

Questions? Reach out to us at any time at support@wrapbook.com. 

You can now sort and filter data across Wrapbook to quickly view the information most relevant to you.

Throughout Wrapbook (including People, Timecards, Accounts Payable, and more) you’ll now see options to: 

• Sort data in ascending or descending order 
• Filter data by specific data attributes (ex. all Timecards with a Submitted status)
• Search for specific information using enhanced live search capabilities 

Reminders are a quick and easy way to remind workers to complete tasks in Wrapbook (think: submitting Startwork or a Timecard). Now we've added functionality to make reminders even more useful:

• Reporting. You can now see additional context about the reminders sent to a specific worker on their project / profile page, including:
  - Number of reminders sent
  - When a reminder was last sent
  - How long an admin must wait to send another reminder
• Quickly view reminder status directly from the Project / People page. You'll now see a tooltip under the status column indicating when a reminder was last sent to a worker, eliminating the need to view each individuals worker profile.

Redesigned reminders feature on project / profile page

Reminded status on project / people page

As of November 5th, users who have the role of Project Coordinator or Company Manager now have the ability to prepare a payroll (but still cannot fund the payroll). Preparing a payroll means selecting the payable items to batch into a payroll and calculating the required taxes. 

Once a payroll is created and is ready for review, the fund button will be disabled for that user until a user with Company Admin role reviews the payroll and hits the 'Fund Payroll' button.

The following screenshot demonstrates the disabled button that users with the Project Coordinator or Company Manager role will see on the 'Payroll Funding' screen. Company admins will have this button enabled to complete payment to workers. 

To help production admins easily manage projects we've added the ability to send task reminders to multiple people at once. To do this, visit the People page within projects. After you've selected the group of individuals, a new dropdown menu appears with reminder types to choose from:

• Submit timecards
• Submit expenses
• Submit invoices
• Complete onboarding

Once you choose a reminder type, a confirmation box appears to send all reminders. Additionally, an alert appears if any reminders were already sent within the last 24hrs.

Take it for a test drive...

On the People screen within a project, you can now select multiple people 

Select - Send reminders to... and choose from Onboarding, Timecard, Expenses and Invoices

A confirmation box allows you to see how many people you'll be sending a reminder to and if you've already reminded anyone in that last within the last 24hrs.

We've added exports for NEED Financial Services and Acumatica. To export you can go to any payroll and choose from the options in under Payroll Log.

• To ensure the fringes are included, it's best to access them after the first step of running a payroll (after "Go to Review").
• Sections A, B, G, within the export, refer to sections in the AICP Bid form.

• Export file

We are happy to introduce product updates! Starting today all of our new product updates and releases will be shared here so you can stay in the loop on what's new in Wrapbook. Product announcements are available to all company admins, managers, and coordinators.

New updates will show in the profile menu or lower left side of the screen displays, indicated by a red dot. When you click into the profile menu and choose "What's new" a pop-up window will display the most recent updates.